Dated the 13th August 1998
Subject: DEPUTATION POLICY
I am directed to refer to the subject noted above and to say that in
supersession of all previous policy instructions on the subject, the following
standard terms and conditions shall be made applicable in case of
officers/officials working on deputation against the post under Autonomous
Bodies of the Punjab irrespective of the fact whether the deputation is a Federal
or a Provincial Government’s employee:
1 PAY AND ALLOWANCES
Pay and allowances as admissible in his parent department from
time to time under the Government rules.
- DEPUTATION ALLOWANCE
Deputation Allowance @20% of the Basic pay of deputation
- RESIDENTIAL ACCOMMODATION
He is entitled to House Rent Allowance as admissible under the
Punjab Government Rules provided he is not already residing in a
Government owned accommodation. If accommodation is provided
it will be subject to normal deduction of 5% of his pay.
Provided, if a Government servant, while on deputation with an
Autonomous Body, continues to retain Government owned
accommodation, the Autonomous Body concerned shall be liable to
pay House Rent to the Government on behalf of the deputationist
@ 45% or 30% (whichever is applicable) of the minimum of the pay
scale of the deputationist in his parent Department.
- TRAVELLING/DAILY ALLOWANCE
(i) T.A./D.A. during incumbency of deputation
As admissible in accordance with the T.A. Rules of the
Borrowing Organization, provided these are not inferior to
(ii) T.A./D.A. on transfer to and back to the parent department
shall be paid on the Borrowing Organization.
5 JOINING TIME
He will be entitled to joining time on his transfer from the Borrowing
Organization, and salary for the joining time will be paid by such
- ENCASHMENT OF L.P.R.
A civil servant on deputation who is due to retire from Government
service either on completion of 26 years qualifying service or
attaining the age of superannuation may draw the encashment of
L.P.R. from the Borrowing Organization, if he continues to work
during the entire period of his L.P.R./last year of his service, without
repatriation of his services.
7 LEAVE/LEAVE SALARY
The leave account of the Government servant during the period of
deputation shall remain closed. No leave salary contribution shall
be reserved from the Borrowing Organization and the deputationist
will be granted leave and paid leave salary by such Organization.
The period of service with the Borrowing Organization shall not
count towards earning leave under the Government. However, in
case a deputationist applied for leave to the Competent Authority in
the Borrowing Organization and the leave was refused, the
borrowing authority is bound to pay him the encashment of
leave/remaining portion of leave earned by the deputationist during
the period of his deputation.
- DISABILITY LEAVE.
The Borrowing Organization shall also be liable for leave salary in
respect of disability leave granted to the civil servant on account of
disability occurred in and through deputation service even though if
such disability manifest itself after the termination of service. The
leave salary charges, for such leave shall be recovered by the civil
servants direct from the Borrowing Organization.
- PENSION CONTRIBUTION
The Borrowing Organization shall be required to pay pension
contribution at the rate of 33-1/3% of the mean of minimum and
maximum of the pay scale of the officer plus other emoluments
reckonable for pension (subject to verification of audit) to the
Government during the deputation period.
- MEDICAL FACILITIES
He will be provided medical facilities in accordance with the rules of
the Borrowing Organization, provided such facilities are not inferior
to those admissible to him under the Government/parent
- SUBSCRIPTION TO FUNDS
He will continue to subscribe to G.P. Fund and such other funds as
he was subscribing to before deputation at the rates under the
relevant rules of the Government.
`1 12. RESIDENTIAL TELEPHONE
*As per policy of the Borrowing Organization.
- CONVEYANCE ALLOWANCE
The deputationist will be provided conveyance/transport as
admissible to Government officers of his status/grade under the
- CONDUCT AND DISCIPLINE
He will be governed by the provisions of relevant E&D/Conduct
Rules, applicable to the service/cadre to which he belongs.
- CHANGE IN TERMS OF DEPUTATION
The civil servant on deputation will continue to be under the rules-
making control of the lending Government, in matters of pay, leave
pension, G.P. Fund etc. The lending Government accordingly will
have a right to determine, in consultation with borrowing
organization, the terms which shall not be varied by the borrowing
organization, without consulting the lending Government.
- FRINGE BENEFITS
*The deputationist shall be entitled to any fringe benefit, attached to
the post other than those specifically mentioned above.
- PERIOD OF DEPUTATION
The period of deputation shall not exceed three years. However,
Government reserves the right to withdraw/transfer the
deputationist at any time without assigning any reason. In case the
deputationist retires while on deputation the period • of deputation
shall stand expired on the date of his retirement.
- The above terms and conditions will be made applicable by all the
Administrative Departments to its employees and there is no need to refer their
cases to the Finance Department for approval. However, if an advice of the
Finance Department on the specific issue is required, Administrative Department
can refer the case with their self-contained comments on the issue.